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Editor I

Position Title: Editor I

Supervisor: Director of Publications

Department: Publications

Grade: 55, non-exempt, Full-time (35 hours per week)



The Editor I, a member of the Publications department at Dumbarton Oaks, will be responsible for production processes for scholarly books, digital publications, and institutional materials. Supervised by the Director of Publications, the Editor I will also work collaboratively with the managing editors. Responsibilities include: preparing manuscripts for editing and production; copyediting; proofreading; assisting with the transmittal of text and images between managing editors and the editors and authors of manuscripts; evaluating, scheduling, and producing institutional materials; managing reprints, including print-on-demand; and assisting with departmental administrative tasks as needed. This individual must have two or more years of experience in copyediting in a publishing environment (preferably scholarly publishing), excellent organizational skills, and the ability to schedule and manage multiple concurrent projects independently. This position plays a pivotal role for the production of publishing projects, the expansion of digital production, and the growth of institutional publications.

An editing test will be required of candidates asked to interview.


Duties and Responsibilities

  • Performing cleanup and preparation of book manuscript files, copyediting of book and digital manuscript projects, proofing of pre-press and printer proofs of book projects and proofreading of digital products.
  • Managing the CIP/LOC application process for printed books.
  • Managing production of reprints: tracking stock reports, preparing reprint schedules, proofreading text, replacing images, updating covers, transmitting to printer, overseeing production.
  • Assisting the managing editors with the transmittal process: assisting with peer review, liaising with authors, gathering and reviewing submissions, checking permissions, and documenting artwork and text files.
  • Working with the Director of Publications on digital product production: overseeing vendors, scanning pre-printed books, performing file cleanup and preparation, repurposing files for print-on-demand, EBooks, and other digital production formats, and overseeing the production process.
  • Working with Director of Publications on institutional ephemera: liaising with other departments on project schedules and production; copyediting, proofreading, creating layouts, and overseeing production of Dumbarton Oaks institutional materials and event-specific booklets and programs, including materials for institutional events, Friends of Music concert programs, and the institutional newsletter.
  • Working with the Director of Publications on publication marketing/displays: planning and preparing displays at institutional events, scheduling and shipping materials for display at off-campus conferences, collaborating with Harvard University Press to organize materials for conference table displays and discount order forms.
  • Overseeing the work of freelance vendors and participating in the RFP process for small- to medium-size projects.
  • Assisting with some administrative work for the Publications department: fielding image and text permissions requests, handling complimentary and review copies, creating and trafficking offprints for authors, and closing out completed books.
  • Contributing to the goals of the department by accomplishing related duties as required.



Required qualifications

  • Bachelor’s degree.
  • At least two years’ experience in copyediting in a publishing environment required.
  • Proficiency with Microsoft Office and Adobe Design Creative Suite required.

Additional qualifications

  • Bachelor’s degree, preferably in the humanities.
  • Experience in scholarly publishing preferred.
  • Attention to detail, strong organizational skills, and comfortable with working with minimum supervision.
  • Proficiency in Latin, Greek, or other European languages welcomed.
  • Experience in layout, print, or digital production welcomed.
  • Experience with digital content management systems or oXygen XML Editor a plus.


To Apply

The position remains open until filled. Please forward résumé and cover letter detailing relevant qualifications by clicking the link below.


Dumbarton Oaks is an Equal Opportunity Employer (EOE).

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