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Human Resources Specialist

Position Title: Human Resources Specialist

Supervisor: Human Resources Manager

Department: Director’s Office/Human Resources

Grade: 55, non-exempt, non-union

Hours: Full-time, 35 hours per week



The HR Specialist will support the Human Resources Manager and will be responsible for a wide variety of tasks in the following areas: full-cycle recruitment; training and development; leave administration, intra-organizational communications; and general office support.


Duties and Responsibilities

1. Manage recruitment and onboarding procedures including:

  • Post and advertise open positions; research strategies to promote positions and attract the best talent.
  • Work with staffing agencies to assist in recruiting of needed temporary personnel and address requests and matters related to temporary staff assignments.
  • Process résumés, coordinate interview schedules, conduct phone interviews as needed.
  • Manage and place order for background and annual motor vehicle checks.
  • Collect and verify new hire paperwork. Serve as the resource and assist with onboarding of new employees. Provide assistance during their transition. Organize new-employee orientations.
  • Manage transport and parking benefits.

2. Training and general office support

  • Coordinate training and staff development programs under the guidance of the Human Resources Manager. Research training and development programs as needed.
  • Process and track tuition reimbursements for employees.
  • Assist with records management, including maintaining personnel records and utilize software, such as Aurora. Coordinate and conduct audits of various Human Resources programs; undertake corrective action, if needed.
  • Perform data entry associated with various Human Resources processes, as needed.
  • Track the departmental expenses and ensure that they follow as planned for in the fiscal year budget, under the guidance of the Human Resources Manager; produce credit card, expense, and travel reimbursement reports.
  • Perform general office support functions necessary for the day-to-day smooth functioning of the Human Resources Office.

 3. Leave administration

  • Process leave requests including FMLA, short-term disability, long-term disability, parental leave, workers’ compensation under the guidance of Human Resources Manager; partner with FAS HR, leave administration office and the Finance office as needed.
  • Serve as the primary contact person for employees who are on leave to guide them during their leave.

4. Assist the Human Resources Manager with special projects leading to continuous improvement, such as maintaining the Human Resources Intranet, assisting in production of bi-annual Human Resources newsletters.

5. Perform customer service function by answering employee requests and questions specifically related to Human Resources policies and procedures. Handle first level employee issues; finding out what the issue is and making the initial assessment of the situation and taking the necessary step when necessary.

6. Other duties as assigned.



Basic Qualifications

  • At least five years of related experience in Human Resources field.

Additional qualifications:

  • Bachelor’s degree in Human Resources strongly preferred.
  • PHR certification desired.
  • Experience working in a non-profit, academic, museum or similar setting is preferred.
  • Excellent written and verbal communication skills with the ability to communicate with personnel at all levels of the organization.
  • Ability to maintain confidential, sensitive and secure information.


To Apply

This position is open until filled. Qualified candidates should send a resume and cover letter by clicking the link below:

Dumbarton Oaks is an Equal Opportunity Employer (EOE).